Chiro Match Makers

Administrative Marketing Assistant -1037796

Job Description

Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. 
Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reports to head of a unit/department.

Salary: $50,000 
Bonus: +$30,000 (based on performance)
Job Type: Full-time

  • Health and dental insurance after 90-day trial period Paid holidays
  • Employee discountFull Job Description
    The Administrative Marketing Assistant will demonstrate excellent understanding and utilization of current social media platforms as well as other marketing channels such as email, advertising, and events. Administrative duties and responsibilities include providing administrative support to ensure efficient operation of the office.

    This individual will be someone who understands how to effectively communicate, be a dependable team player, possess creativity, and takes pride in their work. This individual should possess a positive, friendly, and professional demeanor.
    Ability to effectively communicate via phone, text, and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. 

    • Organize and schedule appointments and meetings
    • Maintain contact lists
    • Produce and distribute correspondence memos, letters, faxes, and forms
    • Assist in the preparation of regularly scheduled reports
    • Develop and maintain a filing system
    • Order office and medical supplies
    • Provide general support to visitors
    • Provide information by answering questions and requests
    • Research and creates presentations
    • Generate reports
    • Handle multiple projects
    • Maintain supplies inventory by checking stock to determine inventory level
    • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
    • Contribute to team effort by accomplishing related results as needed
    • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
    • Write letters and emails on behalf of other office staff
    • Book conference calls, rooms, taxis, couriers, hotels, etc.
    • Cover the reception desk when required 
    • Maintain computer and manual filing systems
    • Handle sensitive information in a confidential manner
    • Coordinate office procedures
    • Reply to email, telephone, or face to face inquiries
    • Develop and update administrative systems to make them more efficient
    • Resolve administrative problems
    • Receive, sort, and distribute the mail
    • Answer telephone calls/messages and pass them on
    • Manage staff appointments
    • Coordinate repairs to office equipment
    • Greet and assist visitors to the office
    • Photocopy and print out documents on behalf of other colleagues
    • Provide polite and professional communication
    • Implement clerical duties and administrative processes
    • Conduct data entry
    • Establish social media and promotional calendar
    • Engage with the community by responding to any questions, messages, and liking and commenting on relevant content from other brands, influencers and/or media outlets
    • Create marketing materials, flayers, including videos
    • Prepare and monitor invoices
    • Keep a pulse on social media and email competitive landscape
    • Source images and publish daily social media content on all platforms, maintaining and evolving the voice and visual aesthetic of the brand
    • Implement strategies to grow our business reputation including gathering patient reviews
    • Create, design content for our social media profiles (we provide the copy writing)
    • Adapt posts copywriting to the communication strategies
    • Able to work occasional evenings and weekends
    • Support events on occasion
    • Knowledge of office management systems and proceduresRequirements:
      • High school diploma or equivalent; college degree preferred
      • Excellent time management skills and ability to multi-task and prioritize work
      • Attention to detail and problem-solving skills
      • Excellent written and verbal communication skills
      • Strong organizational and planning skills
      • Proficient in MS Office
      • Proficient in Word Press, web-site design
      • Knowledgeable in EHR systems, Practice Fusion
      • At least 7 years of experience in the field or in a related areaSkills
        • Outstanding oral and written communication skills
        • Ability to develop post-copy quickly and pivot between platforms effectively
        • Capable of working independently in a fast-paced environment and managing
        • multiple projects simultaneously
        • Must be a team player and takes ownership of responsibilities
        • Excellent attention to detail, organizational and time management skills
        • 1 year marketing aesthetics, 2+ preferred
        • Minimum 2+ years medical marketing experience
        • Ability to develop and execute marketing strategies with management team
        • members
        • Comprehension of Functional Medicine, Alzheimer’s disease treatment, Addiction
        • Treatment, Toxicity and mold therapies, and other medical services which are
        • offered to patients
        • Effectively establish new connections and relationships with external medical
        • practices
        • Maintain relationships with existing external medical practices and providers
        • Track and evaluate referral volume and trends

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