Position: Office Administrator
Job Type: Full-time
Pay: $28 to $32 per hour
Location: Los Altos, CA
About the Role:
We are seeking an Office Administrator to help manage and streamline daily operations while maintaining a smooth and efficient workflow. This role combines administrative responsibilities with leadership opportunities, including training new team members and ensuring office systems run effectively.
Benefits:
- 2 weeks PTO + 7 paid holidays
- 401K with Employer Match
- Health insurance
- Complimentary Chiropractic Care and Nutrition Consultations
Work Schedule:
- Monday–Wednesday: 7:40 AM – 12:00 PM, 1:00 PM – 5:00 PM (I-hour Lunch)
- Thursday: 7:40 AM – 12:00 PM, 1:00 PM – 4:00 PM (30-minute Lunch)
- Friday, Saturday & Sunday: Off
Key Responsibilities:
>Front Desk Operations
- Open and close the office daily following established procedures
- Greet patients, maintain smooth patient flow, and assist with intake processes (e.g., blood pressure, O2 saturation tests)
- Schedule new patient appointments and follow up on missed appointments
- Answer phones, screen calls, and handle patient inquiries
- Collect fees, post daily transactions, and prepare deposits
>Office Administration and Inventory
- Maintain inventory and order office supplies
- Update and manage office filing systems
- Ensure therapy equipment and exam rooms are clean and prepped
- Assist with special mailings, such as thank-you or welcome cards
- Maintain and manage supplement orders, backorders, and patient communications
>Team Collaboration and Training
- Help onboard and train new team members
- Participate in weekly team meetings
- Provide administrative support to the doctor and team as needed
Who We’re Looking For:
- Previous experience in administrative or leadership roles
- Exceptional organizational skills and attention to detail
- Strong communication and multitasking abilities
- A proactive attitude with a focus on efficiency and patient satisfaction
Physical Requirements:
- Ability to lift and carry up to 25–30 lbs. (assistance available if needed)
If you’re organized, patient-focused, and ready to join a supportive team, we’d love to hear from you! Apply today and be a part of our growing practice.
